How to set up a conferencing call

Top notch video plus smooth audio – that’s meeting magic.

    Start your call in 3 (the magic number) simple steps

    Setting up a conferencing call is a piece of cake (yum) with PowWowNow. Businesses need to be able to run their meetings at a drop of a hat, and conference calls facilitate just that (we’re a poet and didn’t know it). Not only does it need to be super speedy to sign up, but it also needs to be quick to set up and join a conference.


    This is how to schedule & join a conference call

    Everyone likes an invite, right? Makes them feel special. When scheduling a conferencing call, send a calendar invite so you aren’t alone wondering how everyone forgot the meeting you’ve been planning for days.

    1. Create a calendar invite as you would usually when you’re booking a meeting

    2. Add the guests you want to invite, along with the date and time of the meeting and change the location to a ‘conference call’ or whatever tickles your fancy

    3. Provide the dial-in numbers and PIN in the body of the invite and briefly explain how to join the call

    4. Press send! Boom, now your colleagues can’t make any excuses if they don’t turn up

    5. When it’s time to join your call, all you need to do is enter your dial-in number and PIN. Make sure you’ve got it to hand to avoid any unnecessary hiccups!

    6. If you are dialling in via our mobile app you can use our one click dial-in feature, which will input your PIN automatically.

    7.State your name when prompted and you can begin your meeting! All aboard the call train *whoop whoop*



    Can't get enough of conference calling?

    You’re eager to learn as much as you can about conference calling. So are we! Our blog has many quick and easy tips to help you conquer the conference call!

    You call the shots, we answer!
    • Conference call 101 - Everything you need to know
    • Conference call etiquette 101
    • Troubleshooting conference calls
    • Top tips for conference calling

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    As a new customer to PowWowNow, I found their video meeting tool very intuitive with clear icons, links and functions. During my meetings the video has always been of very high quality and now I'm using it every day to communicate with clients. Their customer service is fantastic - very happy.

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    Everything about the PowWowNow Webinar platform is easy to use. The sound quality is excellent, which is critical in today’s remote-working environment. Its transformed how we communicate with our clients and colleagues, and we’re now hosting webinars almost daily. Any questions we have are responded to very quickly, through their excellent customer service and Account Manager support. It has proved to be an invaluable tool for our business, and I wouldn’t hesitate to recommend it to anyone else.

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    Wonderful service and support - as an elderly group, none of us had used a conference call system before, but PowWowNow's instructions and support have been way beyond our imagination and we're now confidently making calls 4 times a week. Thank you for making life more bearable for a group of people suffering from lockdown during the COVID-19 crisis.

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