How To Deal With Procurement Management Overload

Are you a procurement manager? In charge of purchasing new technology for your company? It is likely that you know what it feels like to have umpteen decisions to make and multiple opinions to take into consideration.

But sometimes all these opinions and decisions can be overbearing and can lead to overload of input. How do you deal with multiple opinions to make sure you make the right decision for your business? Here we give our top three tips on managing input overload to allow you to get the job done right and now.

1.    Manage  expectations

Set a president for how you intend to take on others opinions and let your colleagues know this is how you will work. Don’t let people think that if they share their ideas and thoughts that you will automatically take them as gospel. All input is appreciated, but not all is taken and used. You are Procurement Manager after all and need to make sure that people understand that you have final say when it comes to purchasing decisions.

2.    Prioritise projects

There will be business priorities and objectives that you as a team need to meet. It is therefore important that you take these on board when looking at purchasing, you will have a long list of purchases and activities that you undertake, but by prioritising your list of activities against business objectives you can start to make sound business decisions. It also allows you to tell colleagues what your priorities are and only allowing feedback on particular projects as and when you get to them.

3.    Set boundaries

This ties in nicely with managing expectations. By establishing ground rules for those that have input into your decision making process means you can better manage the overload of comments and thoughts you receive. Whether that be only accepting comment by email, or in a designated meeting or at a certain time during the process, setting these plans in place at an early stage allows you more time and freedom to do your job, rather than just people management. Reserve a time when you cannot take calls or interruptions from co-workers or clients. Turn your mobile phone off and divert all your emails so you have no distractions.

By setting boundaries and clear ground rules with colleagues and stakeholders it allows a clearer focus for when making decisions for the company. Setting expectations early means there is less chance you will become overloaded with input from colleagues allowing you simply to get the job done.

Have you mastered any key tactics from your role that have allowed you to manage your overload? Share them below.