When it comes to meetings with your colleagues or clients, it’s crucial that the tools you use work. Especially when you’re presenting or working on a project, the last thing you need is your software crashing on you mid-meeting. Screen share is a common tool for working professionals to use, but with so many options readily available, how do you know you can trust your screen share product?
With screen share, simplicity is key. If the tool is simple and easy to use, then it’ll give you and your participants the time to discuss the topic of your call, rather than wasting time trying to figure out how to use the product.
If a lot of your participants have trouble understanding how to use your screen share tool, then it’s probably time to switch as it’ll cause more issues than solutions if you use a screen share product that no one can easily learn how to use.
We understand that most, if not all the work you do is confidential and you can’t afford competitors to find out what projects you’re working on. So, if you can join a screen share tool without entering any password or PIN, then your information could be at risk.
It’s important to make sure that your PIN is only used for your meetings. Sometimes people think that by sharing the same screen share account for a whole team or company to use, it’ll help save money but in reality, you’re only increasing the chances of having a meeting clash with uninvited participants joining your screen share.
Screen share is one thing, but audio quality is a whole separate issue. Screen share is great to illustrate your points, but if your participants can’t hear you then it’ll be difficult to engage with them.
If your audio quality is crackly at best or occasionally drops out, it’s not the best tool for you. A screen share tool that you can trust is one that you can rely on, so hearing what your host is saying is just as important as seeing what they’re sharing on their screen.
Ending your meeting
With screen share, you need to be able to trust the product you use. However, even if the tool is as secure as possible, a common mistake that people make is forgetting or not knowing how to end their screen share – which opens the door for your participants to see what you’re doing after the call.
It’s as important to find out how to finish your screen share, as it is to start it. Whether that’s just exiting the tab, browser, or having to click a specific ‘End Screen Share’ button. If it’s not clear when you’ve ended your screen share, then you shouldn’t assume it’s ended when you hang up your phone.
So the question now is, are you confident that your current screen share product is as reliable as you need it to be?