Tips for conference calling without a headset
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Tips for conference calling without a headset

13th October 2020
By Tom Ladle

You’re about to jump on a call, you’re flustered as you’ve misplaced your darn headset. Dammit, you exclaim, you’ve lost all hope of having a productive conference call. Well worry not, we’re here to let you know that you can still have a productive call without a headset. So off we go, our tips for conference calling without a headset.

Location matters

One of the main benefits of having a headset is it blocks out background noise so you can focus on what’s being said. That’s assuming you’re in a location with a lot of background noise in the first place. Try to choose a quiet location, so you don’t need to stress about not having your headset on. Now you’ll hopefully still be able to hear everything being said and you won’t have to worry about distracting anyone else on the call.

Avoid loudspeaker

It may be tempting to use loudspeaker in the absence of a headset but please, don’t do this. Not only will the audio quality be worse for you, when you’re talking it will be worse for everyone else. Use the good old-fashioned phone to your ear method, how phones are primarily designed to be used. Plus, if you are having your call with other people around you, you might want to think twice about broadcasting your conference call to the world.

Mute yourself when not speaking

This is common conference call etiquette anyway but rings particularly true when you don’t have a headset. Call quality is improved with a suitable headset, so not having one may mean you experience some echo. When you’re not planning to speak, just use #6 to mute yourself. This will keep any echo to a minimum and prevent any unnecessary distractions.

Ensure you have strong signal

An obvious one but don’t try and have a conference call without a headset, with poor signal. Matter of fact don’t try to have a call with poor signal. The echo mentioned earlier will only be intensified with poor signal and you’ll find yourself saying ‘sorry, didn’t quite catch that’, ‘could you please repeat that’ way more often that you’d hoped. It will also prevent anyone from having a productive experience, so if you do have poor signal it may be best to opt out.

Resist the temptation to shout

It can be frustrating not hearing people properly or feel like you’re not being heard, especially when you have an important point to make. If you’re on a call without a headset and you do experience audio issues, don’t resort to shouting. This won’t resolve any of the audio problems but may cause a severe case of earache for anyone else on the call. If you’re having difficulty hearing on the call, then simply try and explain, put yourself on mute and listen to everyone else. You can always share your thoughts once the call has finished.

Try and remember your headset

We hope these tips have convinced you that a headset isn’t essential for a conference call. Nevertheless, a good headset will improve audio quality on your call. Tech such as noise cancellation, the fact your handsfree and other benefits mean that a headset does often result in a smoother audio-conferencing experience. So, next time try and remember your headset.

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