Web conferencing; what’s it all about? If you’re new to the productive world of web conferencing – or you’re an old hat who fancies a refresher course – our handy tips could be just the thing you need.
We’re all about getting things done and this guide will help your web conferencing be more effective and efficient - even if we do say so ourselves.
1. That’s so wild
The early bird catches the worm, if you open the meeting before you’re supposed to, early participants can get to grips with the interface they’ll need to use, ready for the scheduled start time.
2. Mi casa es su casa
If your participants feel welcome and informed, they’re more likely to contribute to the meeting and get most out of it. Make sure you welcome each person as they join the conference and when everyone has checked in, go over the purpose of the meeting and, if you have one, the agenda.
With a Powwownow web conference, people are going to be able to see everything on your screen. That could mean your cat-themed desktop wallpaper and all the embarrassing bookmarks in your browser toolbar. Bear in mind that not only will a busy screen be more distracting, but things you’d rather not be seen could be in plain view.
4. Don’t take all the bandwidth!
Don’t do it. Don’t be that person. Close all bandwidth-hogging background applications (think music streaming service Spotify and those browser tabs for YouTube videos). You run the risk of timing out everyone’s connections mid-meeting just because you couldn’t bear to close that new One Direction video (we won’t tell, honest).
5. Call screening
With different computer and tablet screen sizes come different resolutions – i.e. how many pixels are visible. It can mean that while something is perfectly legible to you, it might not be to someone using a small notebook. Setting your screen to a resolution of 1024x768 should work for all your participants. Windows 8 users can go here for how to make display adjustments for readability, while Mac users can see here for switching resolutions.
6. Slow motion
Powwownow is the Usain Bolt of web conferencing, but you might want to consider slowing yourself down for your participants. As you’re going through your topic, try doing things around 50% slower than you normally would to help people keep on-track easier.
7. Comfortably numb
Even though you can’t see what your attendees are doing, you’ll want to know they’re engaging with your presentation. Try asking questions or doing a poll every so often. Google is a mighty temptation for the easily distracted.
Preparation is the mother of victory. Seems a bit strong, doesn’t it? It’s true, though. Your meeting will be more focused and productive if you prepare what you’ll cover in advance.
Sure, we’re dealing with new-school technology here, but old-school distractions such as other human beings and real-world noises are still a problem. Going somewhere quiet will help keep you on task.
10. Remember to follow up
After your meeting, it’s important that you and your participants know what the next steps are. Make sure you follow up with any actions as soon after the call as possible – so no one forgets what they need to do next.