3 ways hitting ‘share screen’ can save your meeting
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3 ways hitting ‘share screen’ can save your meeting

17th October 2019
By Tom Ladle

Have you ever sat on a conference call and thought ‘what on earth are you talking about?’ If you’ve answered yes to this question, then screen share could be your savior! It’s a handy feature that allows you to view whatever your fellow colleague is viewing. It often leads to more productive meetings as it helps clear up any potential miscommunication that may happen over the phone and ensures everyone is on the same page. Here are some potential scenarios where showing your screen can inject new life into your meetings.

Reassuring remote working

There are no signs of remote working slowing up. In fact, a third of business owners think 50% of their workforce will work remotely by 2020[1] (wowza). With remote working on the up and up, it’s vital that meeting solution software caters for this rise. Presenting documents and showing your screen are the cream of the crop when it comes to conferencing features. If you’ve got a dispersed workforce, then effective collaboration becomes more difficult. With screen share and present document this becomes a little less tricky as you and your colleagues are all able to annotate on one document. Getting instant feedback on a piece of work that otherwise may take significantly longer over email.

Visual vitality

Showing your screen when your work involves a visual element is a simple way to demonstrate the value of your work. Trying to explain over the phone a vibrant new ad campaign you’ve been dedicated to for the last month just doesn’t cut it. You want to show it off visually as that is exactly how your target audience will be viewing it. It’s also a great way to illustrate the progression of your work and the thought processes behind it. A picture is worth a thousand words as they say, aye!

Prospering in productivity

A recent survey found some alarming results when it comes to meetings. The study states that unproductive meetings are costing UK businesses around £191 billion a year[2]. Any tool that can increase productivity should be treasured (or at least considered). By sharing your screen you’re able to run the meeting exactly as you see fit, helping keep the meeting on track. Lots of meetings end up being unproductive because they fail to stay on topic. Before you know it, you’ve all just wasted an hour discussing something completely unrelated, having to book a follow up meeting for next week to discuss what was originally planned (we feel your pain). By presenting a document or sharing your screen, you set out clear guidelines on the meeting objectives.

Show them what you’ve got

No one wants to waste time, to quote good old William Penn, “time is what we want most, but…what we use worse.” Prove Mr Penn wrong and share your screen. It will end up being a win, win for everyone involved and help you rise your meeting game to the next level.

[1] https://www.oddsmonkey.com/blog/news-events/a-third-of-business-owners-think-50-of-their-workforce-will-work-remotely-by-2020/

[2] http://www.facilitatemagazine.com/news/unnecessary-meetings-cost-191bn-a-year/#targetText=A%20survey%20of%201%2C000%20office,%C2%A3191%20billion%20a%20year.